HBS Conformity Assessment – Requirements for audit for Product Certification and
Management System Certification
UAE.S 2055: 2014 : Halal Products, OIC-SMIIC-1: Halal Standard,
ISO/IEC 17065 and ISO/IEC 17021
This International Standard contains principles and requirements for the competence, consistency and impartiality of the audit and certification of management systems of all types (e.g. quality management systems or environmental management systems) and for bodies providing these activities.
Certification bodies operating to this International Standard need not offer all types of management system certification.
Certification of management systems (named in this International Standard “certification”) is a third-party conformity assessment activity.
Bodies performing this activity are therefore third-party conformity assessment bodies (named in this International Standard “certification body/bodies”).
Certification of a management system is sometimes also called “registration”, and certification bodies are sometimes called “registrars”.
A certification body can be non-governmental or governmental (with or without regulatory authority).
This International Standard can be used as a criteria document for accreditation or peer assessment or other audit processes.
2 Terms and definitions
For the purposes of this document, the terms and definitions given in ISO 9000, ISO/IEC 17000 and the following apply.
2.1 Certified client
Organizations whose management system has been certified.
Actual and perceived presence of objectivity.
Objectivity means that conflicts of interest do not exist or are resolved so as not to adversely influence subsequent activities of the certification body.
Other terms that are useful in conveying the element of impartiality are: objectivity, independence, freedom from conflict of interests, freedom from bias, lack of prejudice, neutrality, fairness, open-mindedness, even-handedness, detachment, balance.
2.3 Management system consultancy
Participation in designing, implementing or maintaining a management system
- a) Preparing or producing manuals or procedures, and
- b) Giving specific advice, instructions or solutions towards the development and implementation of a management system.
Arranging training and participating as a trainer is not considered consultancy, provided that, where the course relates to management systems or auditing, it is confined to the provision of generic information that is freely available in the public domain; i.e. the trainer should not provide company-specific solutions.
2.4 Third-party certification audit
Audit carried out by an auditing organization independent of the client and the user, for the purpose of certifying the client’s management system
In the definitions which follow, the term “audit” has been used for simplicity to refer to third-party certification audit.
Third-party certification audits include initial, surveillance, re-certification audits, and can also include special audits.
Third-party certification audits are typically conducted by audit teams of those bodies providing certification of conformity to the requirements of management system standards.
A joint audit is when two or more auditing organizations cooperate to audit a single client.
A combined audit is when a client is being audited against the requirements of two or more management systems standards together.
An integrated audit is when a client has integrated the application of requirements of two or more management systems standards into a single management system and is being audited against more than one standard.
Organization whose management system is being audited for certification purposes,
Person who conducts an audit,
Ability to apply knowledge and skills to achieve intended results,
Person appointed by the client to assist the audit team,
Person who accompanies the audit team but does not audit,
2.10 Technical area,
Area characterized by commonalities of processes relevant to a specific type of management system.
3 General requirements:
3.1 Legal and contractual matters
Halal Bangladesh Services,ltd.(HBS) is an independent legal entity incorporated under the Companies Act (Act XVIII) of 1994 and approved by the Ministry of Commerce,Govt. of Bangladesh, to deal in Muslim Permitted(Halal) foods/drinks,cosmetics, drugs/ medicines, wearing apparels and other consumable & usable products/items and services and to offer Halal Certification, Issuance of Halal Compliance Certificate, Independent Auditing, testing and surveying the goods & services in accordance with Islamic Shariah Law.
HBS having following legal documents:
- Certificate of Incorporation No.: CH-8516/11 dated 24/03/2011 from Registrar of Joint Stock Companies and Firms, Bangladesh
- Trade License No.: 097984 dt. 5/4/2011 renewable, given by the Chittagong City Corporation.
- Value Added Tax (VAT) Registration,
- Tax Identification No.(TIN) and other legal documents.
3.1.1 Legal responsibility
HBS as a certification body having all such legal entity is legally responsible for all its certification activities. Besides, HBS is the member of national and international organizations, such as:
- Ordinary Member of Chittagong Chamber of Commerce & Industry,
- Ordinary Member of Chittagong Metropolitan Chamber of Commerce & Industry.
- World Halal Council.
HBS is also the Member, Partner,Supporter& signed MOU for Recognition & Cooperation with:
- The Standard & Metrology Institute for Islamic Countries(SMIIC), Turkey
- World Halal Council worldhalalcouncil.com
- SAARC Halal Council saarchalalcouncil.org
- Halal Research Council halalrc.org
- Int’l Halal Integrity Alliance,Malaysia
- Recognized(2015) by Majlis Ugama Islam Singapura (MUIS)
- Application acknowledged by JAKIMalaysia,
- Islamic Food Research Centre Asia,Malaysia,
- The Foundation of Islamic Centre of Thailand-The Halal Standard Institute of Thailand,
- The Central Islamic Council of Thailand
- The Halal Science Center Chulalongkorn University, Thailand
- World Halal Congress,Thailand
- Crescent Rating,Singapore,
- Halal Development Council, Pakistan,
- Islamic Da’wah Council of the Philippines,
- Halal Certification Center LLC, Russian Federation,
- Int’l Center for Halal Standardization and Certification, Russian Federation,
- Halal Standard Committee,Kazan,Tataristan,Russia
- Islamic Centre Aachen-Halal Europe,Germany,
- USA Halal Chamber/ISWA Halal Deptt. USA,
- HET-Institute of Halal,Denmark,
- Shandong Islamic Association, China
- Islamic Council of South Africa,
- Halal Product Development Services, Canada
- Islam CenterAahen, Halal Europe
- Korea Halal Authority Corporation,South Korea
- . and
Strategic Partners of almost all Halal Certification Body of the world.
3.1.2 Certification agreement
Halal Bangladesh Services,ltd. has a legally enforceable agreements for the provision of certification activities to its clients. HBS signs Halal Certification Agreement with it’s Client, Obtain Declaration of use of Alcohol/non-halal ingredients from Client, Trade Mark Logo use Agreement, Application/ Declaration for Accreditation with HBS, etc. Sample copy of all such documents are enclosed.
3.1.3 Responsibility for certification decisions
By the Agreement HBS is fully responsible for, and retain authority for, its decisions relating to certification, including the granting, maintaining, renewing, extending, reducing, suspending and withdrawing of certification are the main clauses of the said Agreement.
3.2 Management of impartiality
3.2.1 HBS has top management commitment to impartiality in management system certification activities.
HBS has a impartial Shariah Board consisting of 4 highly educated/learned Mufti and Moulana, 2 of them having Ph.D. who are the most respected Islamic Scholars/Academician of our country and they are also board members of many Islamic Academy, Islamic Financial Institute, and private & public bodies/Committees of Govt. of Bangladesh. Their decision are impartial and HBS Certificate has to be approved and signed by any two members of said Shariah Board Members. CV of all Shariah Board Members are enclosed.
HBS shall has a publicly accessible statement which understands the importance of impartiality in carrying out its management system certification activities, manages conflict of interest and ensures the objectivity of its management system certification activities.
3.2.2 HBS team identify, analyses and document the possibilities for conflict of interests arising from provision of certification including any conflicts arising from its relationships. However, if any relationship creates a threat to impartiality, HBS shall document and are able to demonstrate how it eliminates or minimizes such threats. This information shall be made available to the committee. The demonstration shall cover all potential sources of conflict of interests that are identified, whether they arise from within the certification body or from the activities of other persons, bodies or organizations.
Note: A relationship that threatens the impartiality of the certification body can be based on ownership, governance,management, personnel, shared resources, finances, contracts, marketing and payment of a sales commission or other inducement for the referral of new clients, etc.
3.2.3 When a relationship poses an unacceptable threat to impartiality, then HBS shall not provide any certification.
3.2.4 Halal Bangladesh Services ltd. shall not certify another certification body for its management system certification activities.
3.2.5 HBS and any part of the same legal entity shall not offer or provide management system consultancy.
3.2.6 Halal Bangladesh Services and any part of the same legal entity shall not offer or provide internal audits to its certified clients. HBS shall not certify a management system on which it provided internal audits within two years following the end of the internal audits.
3.2.7 HBS shall not certify a management system on which a client has received management system consultancy or internal audits, where the relationship between the consultancy organization and the certification body poses an unacceptable threat to the impartiality of the certification body.
Note 1 :Allowing a minimum period of two years to elapse following the end of the management system consultancy is one way of reducing the threat to impartiality to an acceptable level.
3.2.8 HBS shall not outsource audits to a management system consultancy organization,as this poses an unacceptable threat to the impartiality of the certification body. This does not apply to individuals contracted as auditors.
3.2.9 Halal Bangladesh Services activities shall not be marketed or offered as linked with the activities of an organization that provides management system consultancy. HBS shall take action to correct inappropriate claims by any consultancy organization stating or implying that certification would be simpler, easier, faster or less expensive if the HBS is used. HBS as a certification body shall not state or imply that certification would be simpler, easier, faster or less expensive if a specified consultancy organization were used.
3.2.10 To ensure that there is no conflict of interests, personnel who have provided management system consultancy, including those acting in a managerial capacity, shall not be used by HBS to take part in an audit or other certification activities if they have been involved in management system consultancy towards the client in question within two years following the end of the consultancy.
3.2.11 HBS shall take action to respond to any threats to its impartiality arising from the actions of other persons, bodies or organizations.
3.2.12 HBS personnel, either internal or external, or committees, who could influence the certification activities, shall act impartially and shall not allow commercial, financial or other pressures to compromise impartiality.
3.2.13 Halal Bangladesh shall require personnel, internal and external, to reveal any situation known to them that may present them or the HBS with a conflict of interests. HBS as a Certification Body shall use this information as input to identifying threats to impartiality raised by the activities of such personnel or by the organizations that employ them, and shall not use such personnel, internal or external, unless they can demonstrate that there is no conflict of interests.
3.3 Liability and financing
3.3.1 Halal Bangladesh Services Ltd. are able to demonstrate that it has evaluated the risks arising from its certification activities and that it has adequate arrangements to cover liabilities arising from its operations in each of its fields of activities and the geographic areas in which it operates.
3.3.2 HBS shall evaluate its finances and sources of income and demonstrate to the committee that initially, and on an ongoing basis, commercial, financial or other pressures do not compromise its impartiality.